Hamilton International Middle School, Seattle  3:30 - 4:30 p.m.

In attendance:
Michele Anciaux Aoki, P-20 International Ed Summit Project Director (recorder)
Sue Ranney, Hamilton International Middle School, Seattle S.D.
Nancy Bacon, World Affairs Council
Courtney Claus, Hyogo Business and Cultural Center
Grace Norman, Asia Society
Kristin Hayden, OneWorld Now!
Dee Dickinson, New Horizons for Learning

Agenda

1.  Review Communications Plan for the summer
2.  Review the proposed schedule for the day (speakers, breakouts, etc.)
3.  Plan how to approach the Bonus Session and Resource Fair

Progress in recent weeks

• Richard Thornton has drafted a flyer for the event. Final version will be printed in the next week. Here's a link to it Summit Flyer (Note: it's a large pdf file.)
• ACE has agreed to be the contact point for the mailed an faxed Summit registrations. (They're listed on the flyer.) The registration section of our Summit page has already brought in 3 registrations by email.
• Created Summit Advisory Board. Thanks to everyone who has agreed to be listed. If you're not on the list and would like to be, let me know.
• Shared Summit plans at States Network for International Education in North Carolina. I have some resources from this event that we can use at the Summit.
• Met with Principal Karen Kodama and her principal intern, Kelly Aramaki, to design the Principals' Roundtable at the Summit.
• Met with Suzanne Erickson of the Alliance for Education to discuss the Summit.
• Nancy Bacon of the World Affairs Council and Mary Bernson from the East Asia Center of the Jackson School of International Studies have agreed to spearhead the afternoon session 3:30-6:30 pm. (We've extended it an hour so they can offer free clock to teachers who come.)
• Grace Norman of the Asia Society has just moved back to Seattle, but will continue working for Asia Society long distance. She's eager to work on the Summit and we welcome her involvement!
• Caleb Perkins of OSPI has agreed to coordinate the session on how International Ed fits into the Washington State Standards and Assessments.
• Professors Walter Parker and Klaus Brandl of the UW have agreed to be instructors of record for a one-credit class in conjunction with the Summit. More info soon.
• Kristin Hayden of OneWorld Now! has agreed to spearhead PR efforts this summer.

Summary

1. Communications Plan - proposed

May (complete)

• Get Summit on OSPI master calendar
• Get Summit on International Week calendar
• Get flyer drafted and available on web site

June

• Make sure Summit is on the calendar of major organizations in the Washington State Coalition for International Education
• Get Summit announcement added to other organizations' calendars, e.g., WSSDA, WASA, AWSP, Wash. State PTA, WEA
• Get flyer printed and distributed to OSPI Summer Institutes and WASA/AWSP conference at end of June
• Create press release about Asia Society grant and submit it to media
• Contact Educational Service Districts about posting and distributing flyers
• Distribute flyers at Summer Language Camps (funded by FLAP grant)
• Email Summit info to businesses who participate in the annual International Schools Business breakfast in Seattle in November (talk about involvement of Hamilton and Stanford schools)
• Submit PTA Advocacy Topic

July

• Contact businesses that we have connections with to let them know about the Summit and invite them to participate
• Contact preschool programs about preschool educator involvement
• Contact media
• Distribute posters at Language Camps and OSPI Summer Institutes

August

• Provide Summit info to PTA Service Delivery Conference
• Mail flyer out in Seattle area
• Put up posters in logical locations
• Distribute info at professional development opportunities
• Request Proclamation from the Governor

September

• Email reminders to major contacts
• Send out timely press releases on the Summit

2. Proposed Schedule for the Summit

3. Bonus Session and Resource Fair

Nancy described the goal for the session is to energize teachers and give them hands-on resources to use in the next 9 months.

First hour (3:30-4:30) Resource Fair with mini-presentations available by the groups participating; chance to network and make contacts.

Second & third hours (4:30-5:30; 5:30-6:30) Two (possibly up to four) breakout sessions for teachers. Plan is to engage international students at the university in a discussion of US foreign policy and culture. May have an additional breakout for students and parents about study abroad opportunities. (This would be non-clock hour offering.)

We had some discussion about targeting some breakouts for elementary and others for middle or high school. (This may happen more in the Summit early afternoon breakout.)

4. Other Notes and Ideas

• Dee reminded us to include information about the cognitive benefits of second language acquisition.
• Make the summit about learning and engaging. It needs to be interactive and inspiring and action-oriented. What will you do with what you learned here? Consider having a take-home "first win" sheet with a commitment to action within 30 days.
• Include appropriate recorded music to aid in transitions. (We'll contact Global Sound to ask for help.)